Corporate Travel Management With A Local Advantage

Japan rewards careful planning. With in-country support, bilingual staff, and a vetted driver network, we provide corporate travel management services that adapt in real time—ideal for busy teams and high-stakes visits.

TokudAw’s Corporate Management Services

  • Trip planning & coordination

    We handle every stage of the journey, from airport pickup to post-meeting downtime. Our itineraries are tailored to your business objectives, with room built in for rest, adjustment, or informal exploration.

  • Private transport & drivers

    Traveling between meetings, site visits, or cities? Our in-house fleet and trusted partner drivers make it seamless. Vehicles are clean, discreet, and punctual, with drivers trained to support international guests.

  • Venue & site visit support

    Need to tour a factory, meet a supplier, or arrange a working lunch? We help book venues, coordinate with local contacts, and support with translation where needed. These are the details that can make or break a productive trip.

  • Last-mile flexibility

    Plans change. Flights get delayed. A new opportunity pops up mid-trip. We stay responsive, adjusting your itinerary in real time without throwing everything off course.

  • Concierge add-ons

    We can also help with interpreter services, reservations at hard-to-book restaurants, wellness bookings (like onsen or massage), and adding leisure days before or after your work commitments.

Why corporate travel in Japan requires a local edge

Japan is one of the world’s most rewarding places to do business, but it’s also one of the trickiest to navigate without local support. Language barriers aside, the business culture is rooted in unspoken norms: how meetings are structured, what counts as respectful communication, and how relationships are built over time.

Having someone on the ground who understands both sides makes all the difference

As your corporate travel manager, we handle more than just logistics. We make sure your team shows up prepared, on time, and culturally aligned, be it you’re here for meetings, networking, or planning around Osaka 2025. 

And as business travel continues to evolve post-pandemic—with more hybrid trips, tighter schedules, and a growing need for adaptability—we take care of the details so your team can focus on the bigger picture.

Getting to the right location on time isn’t always straightforward

For visiting teams, that can lead to unexpected challenges. Booking venues or arranging site visits can require insider connections. Even small things—like knowing whether to bring business cards, or how to handle group introductions—can have an outsized impact.

Private drivers you can rely on

Every business trip deserves more than just a car and a GPS. Our drivers know the backstreets, the business districts, and how to navigate Japan’s unspoken rules of timing and etiquette. Vehicles are spacious, quiet, and set up for focus—not distraction—so you arrive ready, not rattled.

Sector-specific support

Healthcare & MedTech

Our background in science (TokudAw co-founder Wanping Aw holds a PhD in biomedical research) means we understand the expectations and rhythms of healthcare travel. We’ve supported medtech teams visiting hospitals, researchers meeting academic partners, and public health delegates attending conferences during Osaka’s Well Being and Japan Health weeks.

We can coordinate site visits, help with translation and scheduling, and make space for cultural downtime—whether that’s a hot spring soak or a visit to a town known for longevity research. It's practical, purposeful support rooted in familiarity with how the sector operates.

Technology & innovation

Tech teams often come to Japan with packed schedules and shifting priorities. We’ve helped clients plan around Smart City and STEAM theme weeks, organise visits to R&D labs, and meet with local startups in spaces that encourage open exchange.

Because things change quickly—especially for founders or product teams—we stay flexible. Need to reroute between Tokyo and Osaka? Add an extra meeting with a university contact? We'll handle it.

Creative & design industries

Creative professionals tend to value less structure, more access. We’ve built trips around textile studio visits, craft apprenticeships, and architecture walks, particularly during Expo’s Co-Creating Cultures week. Some teams are researching heritage techniques; others are looking for visual inspiration or new collaborators.

Our role is to help make those connections possible without crowding the experience with unnecessary logistics or tourist trap itineraries.

Put simply? We don’t overcomplicate things. You tell us what your team is here to do and we’ll help shape a corporate trip that makes it easier to do it.

Why work with TokudAw

We support teams who need more than just a hotel and a driver. Our approach is shaped by lived local experience and a clear understanding of what international companies actually need on the ground in Japan.

✔ Bilingual coordination with insight into Japanese business etiquette and pacing

✔ Flexible planning that accounts for changing schedules, side meetings, and real-world delays

✔ Private fleet in Tokyo and vetted transport partners nationwide

✔ Logistical support for multi-city visits, back-to-back meetings, and Expo-focused travel

✔ Familiarity with academic, medical, and commercial sectors through past delegation work

Planning for Osaka 2025 & beyond

The lead-up to Expo 2025 is already shaping how companies approach business in Japan. With themed weeks covering everything from medtech to mobility, the Expo offers a rare chance to combine research, networking, and market exploration in one trip.

We help international teams plan around these opportunities—handling transport, meeting logistics, site visits, and downtime that fits your pace. For those extending their stay, nearby destinations like Kyoto, Nara, and Lake Biwa offer space to reflect and recharge.

If you’re organising business travel to Japan around the Expo, we’d be happy to help.

Corporate travel management case studies

Mastering HR culture in Japan

Singapore University – Business Faculty

A group of business students from Singapore came to Japan to learn how hiring and workplace culture really work here. We planned a multi-day itinerary that included visits to companies in Tokyo and Osaka, informal sessions with HR leaders, and a seminar led by a local cross-cultural expert. Each day built on the last, with time to reflect, ask questions, and draw connections. We handled all the scheduling, logistics, and language support so the students could wholeheartedly focus on the experience.

Early Childhood Education Delegation

Southeast Asian Ministry of Education

This government delegation wanted a closer look at Japan’s early years education system. We arranged nursery school visits, roundtable discussions with headteachers, and a policy briefing with a local education official. Alongside the formal sessions, we made space for quiet observations and casual conversations—like watching a morning routine unfold or chatting with teachers over lunch. We took care of transport, interpretation, and all the behind-the-scenes details so the group could engage fully with the experience.

Cross-Cultural Youth Exchange

Southeast Asia x Japan Fellowship

We supported a youth exchange programme that brought together young professionals from Southeast Asia and Japan for five days of shared learning. The schedule included co-led workshops, panel discussions, and cultural activities across Tokyo and Kyoto. Our role was to create the conditions for connection—handling everything from accommodation to group translation—so participants could focus on the people in front of them, not the logistics behind it.

Meet your corporate travel managers

Wanping Aw

Originally from Singapore, Wanping holds a PhD in Biomedical Science and spent over a decade working in Japan’s academic and research sector before founding TokudAw in 2020.  

Her expertise lies in bridging cross-cultural gaps—particularly for healthcare, education, and government clients navigating Japan’s professional landscape.  

She leads program design for delegations, study tours, and corporate visits, drawing on deep connections with universities, public institutions, and medical networks.  

Wanping is often the first point of contact for clients with complex or multi-stakeholder needs, ensuring every trip is grounded in clear communication, cultural fluency, and strategic planning.

Kazuhisa Tokunaga

Kazuhisa spent over 15 years in transport logistics and fleet operations before co-founding TokudAw.  

He holds formal certification as a Japan-certified Travel Service Supervisor and manages our in-house fleet and driver network across Tokyo and beyond.  

His strength lies in on-the-ground execution: designing efficient travel routes, overseeing vehicle safety standards, and coordinating with local drivers; many of whom he’s worked with for years.

 Kazuhisa also leads TokudAw’s quality control for business travel services, making sure that every guest receives the same level of care, punctuality, and professionalism—no matter if they’re in town for a board meeting or a multi-city tour.

Corporate travel management tailored around your organization

Big pitch, quiet visit, full delegation—our planning is designed around you. For us, corporate travel management is always human-first, logistics-smart, and shaped by Japan’s cultural landscape.

Tell us what’s on your radar, and we’ll help map out what’s next.